PROCEDURE FOR GRANT

 

OF

 

RECOGNITION CERTIFICATE

 

FOR

 

HORTICULTURE PRODUCE

 

PACKHOUSES

 

 

 

 

 

 


 

 

 

 

 

 


Agricultural and Processed Food Products

Export Development Authority

3rd Floor, NCUI Building, 3 Siri Institutional Area,

August Kranti Marg, New Delhi 110 016.

(Tel: 26534175,  Fax: 26519259; E.mail : qmc@apeda.com)

 


Date :  September 06, 2004

Document No. APEDA/QMC/PKHSE RECOG/2004/

 

 

PROCEDURE FOR GRANT OF RECOGNITION CERTIFICATE

FOR HORTICULTURE PRODUCE PACKHOUSES

 

          With a view to carving out a niche for Indian horticulture produce and for ensuring an appropriate standard in its exports, it has been decided to adopt the procedure outlined in this document for grant of packhouse recognition certificate. One of the objectives of this procedure is to encourage exporters of horticultural produce to come up to the international level of export standards. Expected benefits of this scheme include infrastructure development, encouragement to backward linkages, export of good quality produce, promotion of international recognition and publicity, encouraging adoption of internationally acceptable standards and practices, upgradation of standards for product quality and food safety, and creation of a healthy, competitive environment among exporters.

 

01

PROCEDURE FOR APPLICATION FOR RECOGNITION

1.1        All applications will be made to APEDA in Form-I.

 

1.2        The application should be accompanied with packhouse infrastructure data in Form-II.

 

1.3        The application duly completed may be submitted either at the Head Office of APEDA at New Delhi or at any of its regional offices, who will forward the same to the Head office.

 

1.4        The application should be accompanied by a fee of Rs. 5000/- by way of demand draft in favour of APEDA.

 

1.5        The following documents should be submitted along with the application :

 

a)     Names and addresses of owners / partners / directors / trustees etc. along with documentary evidence.

 

b)     Copy of permission/licence from the local municipal body to run the packhouse/cold rooms.

 

c)      Copy of the lease agreement, in case the packhouse is being run on lease basis.

 

d)     Lay out of the premises.

 

e)     Copy of pollution control clearance (waste disposal, environment), if any.

 

f)       List of machinery and equipment including reefer/insulated vehicles.

 

g)     Copy of quality and maintenance manuals and procedures.

 

h)    Specific evidence to depict trace-back and product recall procedures.

 

i)       Copy of HACCP certificate, if any, along with food safety manuals and procedures.

 

j)       Summary of water analysis records for one year.

 

k)     List of farmers, if any, with whom farming arrangements have been made (attach copies of contracts etc).

 

l)       List of farmers, if any, following Good Agricultural / Horticultural Practices with whom farming arrangements have been made (attach evidence).

 

m)  Health record of workers.

 

n)    Record of training provided to workers, and plan during the year.

 

o)     Code of Conduct duly signed in Form-III.

       

p)     Confidential reports of the financial institutions/banks mentioning the status of the manufacturer/exporter.

 

 

1.6        The application should be signed by the owner / partner / director / managing trustee duly authorized for the purpose and a documentary evidence/power of attorney/copy of the resolution must accompany the application.

 

1.7        Applications for grant of recognition certification for horticulture produce packhouse may be made to APEDA on a voluntary basis.

 

 

02

 

PACKHOUSE RECOGNITION PROCEDURE

 

2.1        Preliminary scrutiny of the application will be carried out by APEDA as per the checklists given in Appendix - I and Appendix - II.  In case the application is in order, the Fresh Fruit and Vegetable Division of APEDA at its headquarters will forward a copy of the documentation to the Packhouse Recognition Committee, authorized for the purpose, for carrying out inspection of the packhouse.

 

2.2        The packhouse recognition shall be subject to signing of a Code of Conduct by the applicant in the format given in Form-III.

 

2.3        The Packhouse Recognition Committee constituted by APEDA shall carry out physical inspection of the packhouse and its manual and procedures.

 

2.4        The evaluation of the application and physical inspection will be carried out on a first-come-first-served basis.

 

2.5        Preference shall be given to the applications that have implemented systems like have trace-back/product- recall mechanism, Good Agricultural/ Horticultural Practices in their supporting farms/plots.

 

 

2.6        APEDA shall inform the exporter one week in advance of the date of inspection so that by such time the packhouse should be ready with requisite records, as required for verification by the Packhouse Recognition Committee.

 

2.7        The Packhouse Recognition Committee shall furnish the inspection report with its recommendations to APEDA as per format given in Appendix-IV within one week of the physical inspection.

 

03

ISSUE OF PACKHOUSE

RECOGNITION CERTIFICATE

3.1        In case the Recognition Committee is satisfied that the pack house conforms to the levels stated in the scheme, it will recommend to APEDA to issue the packhouse recognition certificate. The same shall be issued by APEDA in Form-IV.  The certificate will bear a unique number allotted by APEDA.

 

3.2        The Packhouse Recognition Certificate may be prominently displayed in the packhouse.

 

3.3        Any change in the layout, design, capacity, documentation, title, etc., of the packhouse shall be got approved by APEDA within 60 days of such change.

 

3.4        The date of validity of the Recognition Certificate shall be specified on the certificate.  In case no specific date is mentioned, the certificate shall be deemed to be valid up to 31st December of the year succeeding that year in which it is issued.

 

3.5        The packhouse shall be re-inspected by the Packhouse Recognition Committee for the purpose of renewal of the certificate.  The re-inspection shall be carried out before expiry of validity of the certificate.

 

3.6        In case, the post harvest processing is carried out in a leased packhouse, the certificate shall be issued to the manufacturer-exporter who is the lessee and not to the owner of the packhouse.  In case, the lease agreement expires before expiry of the certificate, then the validity of the certificate will be limited to the date of expiry of the lease agreement.  In case of extension of the lease agreement, the same certificate shall be renewed for such period as appropriate.

 

3.7        Notwithstanding the fact that the certificate once issued shall continue to be in force till the date specified in the certificate, APEDA may institute surprise checks through its officers in order to ensure that the packhouse has maintained the standard as required for issue of the recognition of certificate.

 

3.8        The exporter shall also comply with such other instructions as may, from time to time, be issued by APEDA.

 

04

REFUSAL/CANCELL-ATION/SUSPENSION OF PACKHOUSE RECOGNITION CERTIFICATE

4.1        Issue of certificate may be refused or, if issued, may be cancelled or suspended :

 

a)     If the packhouse does not conform to the prescribed standards.

 

b)     If there are adverse reports from the financial institutions / banks against any of the owners / directors / partners / trustees.

 

c)      If the packhouse does not conform to availability of sufficient potable water.

 

d)     If technically qualified personnel are not available to manage the packhouse.

 

e)     In case of un-satisfactory arrangements for disposal of rejected, rotten, waste of horticulture produce.

 

f)       In the absence of a valid licence from the local bodies.

 

g)     In case of not holding valid captive power generation sanction from the respective authority if the packhouse does not have state/private run power connection.

 

h)    In the case of leased plants, if the lease expires or terminates or if the packhouse is used for purpose other than post harvest processing of horticulture produce.

 

4.2        In the overall interest of exports, from India, APEDA reserves the right, at any stage, to withdraw / cancel / suspend recognition given to a packhouse.

 

4.3        Refusal of application for certificate or its cancellation/suspension, as the case may be, shall be communicated to the applicant.

 

05

APPEAL AGAINST REFUSAL/SUSPEN-SION/CANCELLA-TION OF THE PACKHOUSE RECOGNITION CERTIFICATE

5.1        Appeal against refusal/cancellation or certificates may be submitted to Chairman, APEDA within 30 days of the receipt of such refusal / suspension / cancellation.

 

5.2        In case of cancellation of certificates, the original certificate of packhouse registration shall accompany the appeal.

 

5.3        Chairman, APEDA will consider the application on merits and, if considered necessary, order re-inspection of the packhouse during which time the anomalies pointed out by the Committee should be rectified.

 

5.4        If approved, a fresh certificate shall be issued on payment of a fee of Rs. 5000. The intervening period between the cancellation of the certificate and issue of fresh certificate shall be deemed to imply that the packhouse is not registered during this period.

 

06

ISSUE OF DUPLICATE RECOGNITION CERTIFICATE IN CASE OF LOSS OR MULTILATION

6.1        In case of loss or mutilation of any certificate, a duplicate certificate may be issued on payment of Rs.1000/-.  The validity of the duplicate certificate shall be the same as that of the original.

 

 

 

 

 

 

 

Place : New Delhi                                                 ( K S MONEY )

Date  : September 06, 2004                                   Chairman


FORM - I

 

FORM OF APPICATION FOR RECOGNITION OF

HORTICULTURE PRODUCE PACKHOUSE

 

1.       Name and address of the applicant            :

 

2.       Registration–cum-membership No.            :

          of APEDA                                

 

3.       Address of the packhouse                           :

 

4.       License no. and date                                  :

          (enclose self-attested copy)

 

5.       Name and address of the owner                 :

          of the pack house, if he / they are

          different from the applicant    

 

6.       Date of expiry of lease                                :

          agreement, if applicable

 

7.       Name and address of the financial             :

          institutions / banks, which have

          financed the packhouse

 

8.       Details of the Bank draft                            :

         

                                                                  

DECLARATION

 

(a)               I/We declare that I/we posses authority and right to process/store fresh horticulture produce in the above premises and to effect any structural and/or other modifications required conforming to the instructions issued from time to time.

 

(b)              I/We also declare that I/we have read and understood the procedure for grant of recognition certificate for horticulture produce packhouses and have complied with the same in respect of the above stated packhouse facility.  I/we understand that non-compliance will entail cancellation of the recognition certificate issued to me.

 

(c)               I/We further declare that I/we and the above stated packhouse have no dues to settle with another exporter/packhouse/farmer.

 

 

 

UNDERTAKING

 

          I/We, --------- undertake to always maintain the packhouse as per the standards prescribed in this document, to abide by any instructions that may be issued by APEDA in this respect from time to time and to get the above mentioned packhouse inspected whenever called upon to do so by APEDA. 

 

 

VERIFICATION

 

          I/We --------------, hereby, declare that to the best of my knowledge and belief, the above information is complete and correct and that I agree to abide by the conditions laid down in this behalf.

                                                                  

 

 

Place :                                                         Signature    ------------------

Date  :                                                         Name          ------------------

                                                                   Designation ------------------


FORM – II

PACKHOUSE INFRASTRUCTURE DATA

 

 

1.       NAME & FULL ADDRESS OF THE           :

          COMPANY

 

2.      DATE OF ACQUISITION/                          :

SETTING UP                                             

 

3.      IF HIRED/LEASED, ENCLOSE COPY      :

OF LEASE DEED

 

4.      EXTERNAL INFORMATION                               

 

a.       Surroundings (clean/unclean)                             :

 

b.       Information on obnoxious                           :

          industry like fish canning, tanneries

          chemical plants, fertilizer plants

          releasing hydrogen sulphide etc. in the vicinity

 

c.       Condition of approach, service roads          :

         

d.       Ventilation arrangement                                      :

 

e.       Cattle trap system, if any                            :

 

f.        Pest, insect, rodent proofing                       :

         

g.       Condition of drainage system                    :        

          whether open or permanently

          installed underground.

 

h.      Arrangements for drainage disposal of       :

          waste material.

 

i.        Whether wash and change room                :

          for workers provided.  If provided,

          number of toilets for each sex of

          workers and provision for water,

          soap, towels etc.

 

j.        Whether the external walls are                   :

          properly plastered and free from

          crevices, holes, dampness.

 

k.       Arrangement for prevention of                    :

          contamination from outside

 

 

5.      INTERNAL INFORMATION                                

 

a.       Whether the walls and ceilings                            :

          are properly white washed.

 

b.       Whether the floor, walls and                       :

          ceilings are properly plastered

          with impervious material.

 

c.       Floor slope in packhouse                            :

 

d.       Whether sufficient signboards                    :

          indicating “do not spit/smoke”

          are prominently displayed

          in the premises

 

e.       Whether adequate protected lighting         :

          arrangements provided in the

          working area.

 

f.        Whether adequate exhaust fans                 :

          provided.

 

g.       Whether the processing area free               :

          from cob webs and spiders.

 

h.      Whether adequate fans for drying              :

          of fruits are available

 

i.        Adequacy of water receptacles                   :

          and frequency of removal of

          rejections

 

 

6.      GENERAL

 

A.      Intermediate Storage capacity                  :

 

          i)        Type of sheds, whether

temporary or RCC                                       :

                  

          ii)       If RCC, arrangement for                    :

                   temperature control

         

B.      Packhouse Processing Hall             :

daily  capacity in MT   

         

          i)        Raw material unloading and             :

                   storage capacity                      

 

          ii)       Weighing capacity                                       :

          (please provide evidence)

 

iii)      Dehanding/dethorning/

desapping capacity                            :

 

iv)      Mechanized/manual

sorting/grading capacity                   :

                   (please provide evidence)

 

v)       Mechanized/manual

washing capacity                               :

                   (please provide evidence)

 

vi)      Mechanized/manual hot water         :

dip treatment capacity, if any

                   (please provide evidence)

 

vii)     Mechanized/manual                         :

sulphitation capacity                        

 

viii)    HDPE crate/bucket/bin capacity     

 

                   (a)      Numbers                                  :

                   (b)      Total volume                            :

 

          ix)      Conveyor/grading table capacity      :

                   and condition of conveyors/tables

                  

x)       Packing capacity                               :

 

xi)      Palletization capacity                        :

 

          xii)     Docking capacity                               :

         

          xiii)    Airconditioning, ventilation/             :

                   exhaust fans

         

          xiv)    Ripening chambers capacity             :

 

          xv)     Any other processing equipments     :

                   like, VHT, irradiation, debittering, etc.

 

 

C.      Pre-cooling per batch capacity in MT     

          (please provide evidence)

 

i)        No. of chambers                                :

 

ii)       Air handlers, humidifier makes        :

 

iii)      Type of insulation

(wall mounted puff/panels)               :

 

iv)      Return air suction ratio                    :

 

          v)       Air tightness                                     :

 

          vi)      Compatibility to cold storage   bay    :

 

          vii)     Stand-by unit in case of failure         :

 

          viii)    Condition of floor, walls,                   :

                   insulation, ceilings

 

ix)      Alarm system in case of                              :

                   emergency

 

x)       Level of accuracy in achieving           :

                   set temperature & humidity

with thermostatic/manual

control systems

 

xi)      Arrangement for temperature and    :

humidity measurement of pre-

cooling chamber and the produce

 

xii)            Temperature difference in                 :

chamber and pulp of produce

 

xiii)    Lighting arrangement                       :

 

xiv)    Cleanliness in pre-cooling chambers          :

 

 

 

 

D.      Cold storage capacity in MT                                                 

          (please provide evidence)

 

 

          i)        Refrigeration system and make        :

 

ii)       Number of chambers/floors              :

         

iii)      Type of cold storage                           :

 

iv)      Type of insulation                              :

 

v)       Facility of injecting fresh air if any    :

 

vi)      Facility of injecting oxygen,              :

                   carbon dioxide, nitrogen

 

vii)     Facilities for ethylene scrubbing,      :

carbon dioxide filtration, fumigation

 

viii)    Air tightness                                     :

 

ix)      Compatibility of movement of            :

                   loaded pallets

 

x)       Compatibility with shipping/            :

                   docking bay

         

xi)      Details of docking bay                       :

 

          xii)     Stand-by unit in case of power failure:

                   (indicate capacity)

 

          xiii)    Condition of floor, walls,                   :

                   insulation, ceilings

 

xiv)    Alarm system in case of  emergency :

 

xv)     Level of accuracy in achieving           :

                   set temperature & humidity

with thermostatic (no. of censors)/

manual control systems

 

xvi)           Arrangement for temperature and    :

humidity measurement of pre-

cooling chamber and the produce

 

xvii)         Temperature difference in                 :

chamber and pulp of produce

 

xviii)  Lighting arrangement                       :

 

xix)    Cleanliness in cold storages              :

                  

E.      Transportation capacity                            :

          (please provide evidence)

 

          i)        Refrigerated vans (number and capacity)   :

                  

          ii)       Insulated vans (number and capacity)        :

 

          iii)      Ordinary vans (number and capacity)         :

 

          iv)      Condition of produce transport vehicles     :

 

F.      ARRANGEMENTS OF ANNUAL

MAINTENANCE/CALIBRATION

          (please provide copies of manuals/procedures)

 

i)        Arrangements of annual maintenance/     :

calibration of packhouse equipments

 

          ii)       Arrangements of annual maintenance/     :

calibration of pre-cooling, cold storage,

insulated/refrigerated vans             

 

8.      WATER SUPPLY                             

 

i)        Source and pH of water                              :

 

          ii)       In case pH of water is not neutral, whether           :

water softening plant is erected                          

 

iii)      Volume of water supply                              :

         

iv)      Whether hot water (for hot water dip          :

treatment) at regulated temperature is

available (please indicate capacity also)               

 

v)                  Capacity and condition of                           :

over-head storage tank           

 

 

 

9.      POWER SUPPLY

 

i)        If own captive power generation capacity    :

 

ii)       If state/private run power source,              :

                   amount of sanctioned/allocated load

 

iii)              If state/private run power source,              :

capacity of standby generators

in case of power failure

 

 

10.    GENERAL STORAGES

 

i)        Storage arrangement for fungicides,          :

                   chemicals, post harvest biological

                   control agents

 

ii)       Storage arrangement of packaging             :

                   material, pallets

 

iii)      Storage arrangement of export rejections   :

                   and ripened fruits

 

11.     RECORDS

 

i)        Medical record history sheet for each         :

                   individual staff member and separate

periodic medical check up register

 

ii)       Inspection visits of inspection agency staff :

 

iii)      Periodic maintenance of equipment           :

                   and premises (enclose copy of manual)

 

 

12.    LABORATORY FACILITY

 

i)        Whether a laboratory exists                        :

 

ii)       Tests performed                                          :

 

iii)      Person incharge of the lab, his/her            :

          name and qualifications

 

iv)      List of in-house laboratory equipment        :

 

v)       Air-conditioning /ventilation                      :

 

13.    IN-HOUSE STAFF                                              

 

i)        Personnel, administrative/organisation chart  :

         

ii)       Managerial/supervisory staff                      :

 

iii)      Technical/mechanical/maintenance staff  :

 

iv)      Semi-skilled workers                                  :

 

v)       Unskilled workers                                       :

 

vi)      Whether the staff is periodically examined :

                   for medical fitness, if so,  periodicity.

 

vii)     Whether the nails and hairs are properly   :

                   trimmed (use of nail polish to be prohibited)

 

viii)    Whether clean uniforms, caps,                   :

                   hand gloves provided.

 

ix)      Whether educated to observe                     :

                   personal hygiene.

 

x)       Whether informed that smoking, chewing, :

spitting in the processing area is prohibited.

 

14.    SANITARY FACILITIES                  

 

i)        Packhouse cleaning schedule                     :

                   with disinfectants used

 

ii)       Hand washing facility                                 :

 

iii)      Maintenance of drainage system                :

 

 

15.    LAVATORIES

 

i)        No. of toilets for each sex of workers           :

         

ii)       Cleanliness                                                 :

 

iii)      Provision for potable water, wash                :

                   basins, soap, towels, etc.

 

16.    MISCELLANEOUS                                    


i)        Modernisation/upgradation needs of                   :

                   the packhouse

 

ii)       Projected plans for modernisation/            :

                   upgradation with target dates

 

iii)      Institution of any special quality control    :

on-line product inspection procedures      

 

iv)      Specific activities for improving appearance  :

of surroundings and environmental centre

 

 

 

 

PLACE :                                                           AUTHORISED SIGNATORY

 

DATE  :

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORM III

 

FORMAT OF CODE OF CONDUCT

(ON LETTERHEAD OF PACKHOUSE OWNER/LESSEE)

 

 

1.       I/We, …………………………….. (Exporter Name and Address) are registered exporters under APEDA RCMC Number ….…………….. dated ……….. valid up to …………..  For the year 2004-05, we intend to operate from the following packhouse(s) (addresses, contact details with APEDA Packhouse Recognition Numbers)

 

…………………………………………………………………………………………

 

…………………………………………………………………………………………

 

2.       I/We would maintain the packhouse and its surroundings in good order and condition in compliance with the Packhouse Recognition Scheme requirements.

 

3.       I/We will maintain all records and documentation correctly so as to make it possible to establish a trace back/product recall mechanism and make efforts to implement Good Agricultural Practices amongst the farmers associated with us.

 

4.        I/We would maintain the list of all farmers registered with this packhouse for supply of fruits and vegetables along with relevant information regarding implementation of Good Agricultural Practices.

 

5.        I/We would maintain the integrity of compliance with the grading and marking standards for fruits & vegetables processed in the packhouse.  These standards may have been notified either by Govt. of India or Govt. of the importing country.  Necessary documentation in this regard will also be maintained.

 

6.       I/We will maintain international food safety and hygiene standards as required under the Packhouse Recognition Scheme and would not pack any product outside the above mentioned packhouse.  The entire post harvest operations would be conducted within the packhouse.

 

7.       I/We would refrain from indulging into unethical practices such as entering into unethical/unlawful working arrangements with farmers associated with other packhouses, except with a prior concurrence of that packhouse.

 

8.       In case of products where residue monitoring is carried out by APEDA or any other organization in India, I/We would extend full cooperation and comply with all requirements of the monitoring procedure in an ethical manner. In this regard  :

 

a)     once a sample of the produce of a farm having a working arrangement with another packhouse, but with whom I/We have no prior working arrangement, gets cleared for exports by a designated laboratory, I/we shall not approach that farm for sourcing my/our requirements for exports without express concurrence of the packhouse on whose behalf the sample was tested and cleared for exports.

 

b)     in case a sample of the produce of a farm with whom I/We have prior working arrangements do not pass the laboratory tests, I/We would, without delay, inform APEDA, National Referral Laboratory, the district phyto sanitary certificate issuing authorities and the association of exporters of that product communicating details of the farm whose samples have failed.

 

9.     I would also make the premises and location available for inspection by the APEDA Committee at all times without any reservation.

 

 

 

 

 

 

Place :                                               Name of Owner/Lessee    :

Date  :                                               Designation                     :

                                                          Name of Company/Firm  :

 


FORM – IV

 

AGRICULTURAL AND PROCESSED FOOD PRODUCTS

EXPORT DEVELOPMENT AUTHORITY

( MINISTRY OF COMMERCE,  GOVT. OF INDIA )

 

 

 

CERTIFICATE OF HORTICULTURE PACKHOUSE RECOGNITION

 

 

This is to certify that the packhouse described below has been inspected by the Packhouse Recognition Committee constituted by APEDA, and the existing facilities are considered adequate to meet the prescribed level for export purposes :

 

1.       Name and Address of exporter :

 

 

 

2.       Certificate No.                          :

 

3.       Certificate valid up to              :        

 

4.       Location of the pack house      :

 

 

 

5.       Horticulture products              :

exported                        

 

 

6.       Pre-cooling capacity                :                 

 

7.       Cold store capacity                  :

         

For and on behalf of APEDA

 

Place : New Delhi

                                           S E A L

Date  :                                                                          DIRECTOR

 

 

 

3rd FLOOR, NCUI BUILDING,  3 SIRI INSTITUTIONAL AREA

AUGUST KRANTI MARG (OPP. ASIAN GAMES VILLAGE)

NEW DELHI – 110016,  INDIA


 

APPENDIX - I

 

 

 

LIST OF EQUIPMENTS REQUIRED FOR PACK HOUSES

 

 

 

 

1. Field Kits

 

Parameter                               Equipment

 

a)       Harvest                                    Harvestors

b)       Weight                                     Weighing scales ( 1 gm accuracy )

c)       Total soluble solids                  Refractometer

d)       Temperature of fruit                Temperature probes

e)       Size of fruit                              Vernier calipers

f)        Pulp pressure of fruit              Penetrometer

 

 

 

2. Laboratory Testing

 

Parameter                               Equipment

 

a)       Weight                                     Electronic/manual balance scales

b)       Temperature of fruit                Temperature probes

c)       Total soluble solids                  Refractometer

d)       Size of fruit                              Calipers

e)       Colour of fruit                          Differential colour scales

f)        Pulp pressure                          Penetrometer

g)       Pesticide residue analysis       Gas chromatograph

h)      Heavy metal analysis               Spectrophotometer 

i)        pH meter                                 pH measuring probe

j)        Gas combinations                    Gas Analyzer

k)       Fire fighting system                 Gas/chemicals system

 

 

 

3. Presence of equipment and articles structure in packhouse

 

a)     Harvestors

b)     HDPE crates, buckets and bins   

c)      Cushioning material

d)     CFB Boxes      

e)     Stainless steel cutters/trimmers/dehanders

f)       Registered fungicides

g)     Food grade edible wax

h)    Ripening process hurdlers/Shelf-life enhancing agents

i)       Fruit washing agents like inditron/triton

j)       Stainless steel equipment cleaning agents like hydrogen peroxide

k)     Fruit washing water/hot water pH neutralizing agents

l)       Sulphur strips

m)  Polyethelene pouches

n)    Bubble sheets, bubble nets, polyethelene sleeves

o)     Packing/weighing machines

p)     Labeling/numbering machine

q)     Strapping machines

r)      Pallet trucks

s)      Pallets

t)       Pallet edges and markers

u)    Insulated/reefer vans

v)      Hand gloves, caps, aprons, mouth covers, uniforms

w)    Metal detector

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX - II

 

 

 

CRITERIA GOVERNING PACKHOUSE RECOGNITION

 

 

 

Recognition of the packhouses for post harvest processing of horticulture produce owned by exporters / traders / farmers / co-operatives / state government departments, etc. shall have to governed by following criterion on produce-to-produce basis:

 

 

1.  Evaluation of the level of     Extent and stability  of  backward linkage/

     backward integration          integration  in the  respective region where

packhouse facility proposed for recognition. The evaluation should be based on the relationship between the packhouse and the exporter/farmers with regard to pre harvest and harvest practices being followed and the produce intended for exports.

 


2. Evaluation of level of pre and post harvest integrated training programmes attended by their farmers and the extent to which they have practiced the guidelines.

 

3.     Evaluation of level of fields with regard to soil, waste, manure, fertigation and its bacteriological/contamination contents.

 

4.     Evaluation of level of cleanliness of operation in the packhouse.

 

5.     Evaluation of level of hygienic conditions of the work place and of the workers, farmers including maintenance of health records.

 

6.     Evaluation of level of infrastructure facilities at the packhouse with respect to packhouse documentation maintenance.

 

7.     Evaluation of facilities such as dehanding, dethorning, desapping, debittering, sulphitation, sorting grading, washing, drying, waxing, hot water dip treatment, ripening, fumigating, etc.

 

 

 

8.     Evaluation of facilities such as intermediate packaging stations, wherever necessary.

 

9.     Evaluation of facilities such as pre cooling, cold storage, high humidity cold storage and their maintenance.

 

10.     Evaluation of facilities such as unloading of raw material, weigh- ment, docking platforms, palletization, etc.

 

11.     Evaluation of facilities such as refrigerated vans, insulated vans, ordinary vans and their maintenance.

 

12.     Evaluation of arrangements for annual maintenance contracts for refrigeration machinery, packhouse processing equipment, etc.


APPENDIX - III

 

 

PACKHOUSE INSPECTION REPORT

 

 

 

A.      General Maintenance, Hygiene and Sanitation

         

           1)      Pack-house surroundings                 :

                   (verify para 4 & 5 of FORM-II)

 

2)        Condition of pack-house gate            :

 

3)        Hygiene in raw material arrival  area :

 

4)        Hygiene in processing hall area         :

 

5)        Conditions of walls,                            :

                  insulation, ceilings

                   (the partitions, walls, floors

                   must have a smooth surface,

without crevices & easy to

clean, absence of cob-webs)

           

6)        Condition of glass frames & panes

and whether these

 

(a) provide ventilation              :

(b) provide natural light           :

(c) prevent dust, pests, etc       :

 

7)        Hygiene in the packing area    :                 

 

8)        Hygiene in pre-cooling chambers      :

 

9)        Hygiene in cold storage chambers     :

 

10)         Whether storage rooms for raw         :

material/packaging/chemicals/

other material are separate

        

11)         Whether entry/exit doors                 :

are separate for processing

         hall and cold rooms

 

 

 

12)         Hygienic condition of insulated/ :

refrigerated vans

 

13)         Hygiene of docking area          :        

 

14)         Number of workers per shift    :

 

15)         Availability of workers’ change :

                   rooms (separate for male/female)              

 

16)         Toilets facilities                                

 

(a) Number (male & female)     :

(b) Openings towards               :

 

17)         Whether there is adequate      :

arrangement for waste

collection and disposal

 

18)         Condition of roads                  

 

(a) Approach road                    :

                   (b) Internal roads                     :

             

                  19)   Water supply & maintenance  :

of water storage

 

20)       Power supply & maintenance  :

of stand-by generation units

(verify para 9 of Form-II)

 

  21)   Whether there is an in-house :

laboratory (verify para 12 of

Form-II and Appendix-I)

 

  22)   Maintenance of general storages, :

laboratory, records etc.

 

  23)   Arrangement for prevention of

          contamination of fresh produce

 

(a) from drainage/contaminated water        :

                   (b) from dust, condensation, mould growth :

                   (c) from pests, birds, rodents, etc                :

                   (d) from chemicals or any physical means  :

 

 

24)       Verify water quality, source, volume of        :

water available, pH

           

            25)   Capacity and condition of overhead/                   :

                   underground water storage tank

 

26)       Whether water arrangement for production :

and general purpose cleaning is separate

 

  27)   If recycled water is used for processing,     :

          is it properly treated (please verify)

 

28)       Condition of flycatchers and                       :

insect/pest proofing

 

            29)   Whether bulbs, tube lights, flycatchers      :

                   are protected with shatter-proof covers

 

            30)   Whether packaging material is stored        :

                   separately and above the ground,

                   away from the walls

 

            31)   Overall house-keeping arrangements         :

 

 

 

 

 

B.      Status of personal hygiene of workers

 

  1)     Harvesting workers                  :

 

  2)     Processing workers                  :

 

3)            Pre-cooling/cold storage workers :

 

4)            Workers on packaging line      :

 

5)            Please specify  :

 

(a)        Whether examination of          :

          packhouse workers is being

          done by M.B.B.S. doctors

          (specific attention to checking of

           contagious diseases, skin sores/

           irritations)

 

(b)       If so,

 

(i)  the date of last examination :

(ii) frequency of examination     :

 

(c)        Whether workers have worked          :

          in pack-house during the period

          of infection

 

                   (d)      Availability of hot water (at 52° C)     :

 

                   (e)      Whether there are arrangements for :

                             hand washing at appropriate places

                             with antiseptic/disinfectant liquids

 

                   (f)       Whether there are proper hand-       :

                             drying facilities

 

                   (g)      Whether workers follow dress  code  :

                            

                   (h)     Whether workers wear appropriate   :

                             protective clothing, head cover,

                             foot wear

                  

                   (i)       General hygiene of workers              :                 

                             (please verify para 13 of FORM-II)

 

                   (j)       Arrangement for dis-infection of equipment       

         

                             (i)       Frequency                               :

                   (ii)      Process                                    :

 

                   (k)      Are all chemicals properly labeled    :

                             and have batch numbers,

best before dates, etc

 

(l)       Availability of First Aid Box               :

 

(m)     Is there any obnoxious smell ?

 

                             (i)       Inside packhouse                    :

                             (ii)      Outside packhouse                  :

 

(n)    Whether sign boards indicating         :

‘do not spit’/‘do not smoke’

are present on walls                         

 

(o)     Whether conveyors for washing &      :

processing, packing tables adequate                   

 

(p)     Whether there is availability of          :

     exhaust fans as per requirement

 

 

 

C.      Overall condition of processing and

packing equipment facilities

[please verify information provided by

applicant in FORM – II, specifically

paras  6 (B), (C), (D) and (E) and give

comments clearly indicating in detail

the non-conformities and hygiene]

 

 

 

 

 

 

 

 

D.      Temperature recording in °C/°F

 

 

(i)       Pre-cooling                                        :

 

(ii)      Cold Storage                                     :

 

(iii)     Refrigerated vans                              :

(iv)     Shipping containers                          :

          (if available at the time of inspection)

 

(v)      Whether thermostat control sensors :

          are installed at the air delivery points

 

(vi)     Whether temperature recorders are  :

          are in place at the pre-cooling and

          cold rooms and are working

 

(vii)           Please report on calibration records  :

of equipment and data recorders

 

 

 

E.                Other Arrangements

 

 

(i)       Whether there is policy for Quality   :

          Control in the pack-house, and, if so

 

a)                 Check the QC Manual

b)                 Check effectiveness

c)                  Verify responsibilities at all levels

d)                 Check corrective action reports

e)                 Cleaning procedures of utensils/

equipment (use of detergents/

rinsing/frequency/verification)

 

(ii)      Implementation of trace-back/                   :

product recall procedures

 

          (iii)     Comment on use of bar-codes           :

 

(iv)             Implementation of complaints           :

procedures

 

          (v)      Evaluation of audit records               :

         

          (vi)     Evaluation of training records           :

 

(vii)           Evaluation of a few farmers for          :

implementation of Good Agri/Horti

Practices

 

          (viii)   Evaluation of water analysis record   :

                   (frequency/method of sampling/

                    recognised laboratory)

 

          (ix)     Evaluation of up-gradation plans      :

 

 

(x)               Comment on any accredited recognition :

of the pack-house

 

          (xi)     Comment on legal status of pack-house :

                   and compliance with India’s statutory

requirements

 

(xii)          Compliance with IIP packaging standards :

(verify IIP test reports of cartons)

 

 

F.      RECOMMENDATIONS                                        :

 

 

 

 

 

 

 

 

SIGNATURE OF RECOGNTION COMMITTEE MEMBERS

                            

 

Name                    :

 

Signature             :

 

Name                    :                                    

 

Designation                   :

 

Date                     :

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORM - I

 

FORM OF APPICATION FOR RECOGNITION OF

HORTICULTURE PRODUCE PACKHOUSE

 

1.       Name and address of the applicant            :

 

2.       Registration–cum-membership No.            :

          of APEDA                                

 

3.       Address of the packhouse                           :

 

4.       License no. and date                                  :

          (enclose self-attested copy)

 

5.       Name and address of the owner                 :

          of the pack house, if he / they are

          different from the applicant    

 

6.       Date of expiry of lease                                :

          agreement, if applicable

 

7.       Name and address of the financial             :

          institutions / banks, which have

          financed the packhouse

 

8.       Details of the Bank draft                            :

         

                                                                  

DECLARATION

 

(c)               I/We declare that I/we posses authority and right to process/store fresh horticulture produce in the above premises and to effect any structural and/or other modifications required conforming to the instructions issued from time to time.

 

(d)              I/We also declare that I/we have read and understood the procedure for grant of recognition certificate for horticulture produce packhouses and have complied with the same in respect of the above stated packhouse facility.  I/we understand that non-compliance will entail cancellation of the recognition certificate issued to me.

 

(ci)             I/We further declare that I/we and the above stated packhouse have no dues to settle with another exporter/packhouse/farmer.

 

 

 

UNDERTAKING

 

          I/We, --------- undertake to always maintain the packhouse as per the standards prescribed in this document, to abide by any instructions that may be issued by APEDA in this respect from time to time and to get the above mentioned packhouse inspected whenever called upon to do so by APEDA. 

 

 

VERIFICATION

 

          I/We --------------, hereby, declare that to the best of my knowledge and belief, the above information is complete and correct and that I agree to abide by the conditions laid down in this behalf.

                                                                  

 

 

Place :                                                         Signature    ------------------

Date  :                                                         Name          ------------------

                                                                   Designation ------------------


FORM – II

PACKHOUSE INFRASTRUCTURE DATA

 

 

1.       NAME & FULL ADDRESS OF THE           :

          COMPANY

 

2.      DATE OF ACQUISITION/                          :

SETTING UP                                             

 

3.      IF HIRED/LEASED, ENCLOSE COPY      :

OF LEASE DEED

 

4.      EXTERNAL INFORMATION                               

 

a.       Surroundings (clean/unclean)                             :

 

b.       Information on obnoxious                           :

          industry like fish canning, tanneries

          chemical plants, fertilizer plants

          releasing hydrogen sulphide etc. in the vicinity

 

c.       Condition of approach, service roads          :

         

d.       Ventilation arrangement                                      :

 

e.       Cattle trap system, if any                            :

 

f.        Pest, insect, rodent proofing                       :

         

g.       Condition of drainage system                    :        

          whether open or permanently

          installed underground.

 

h.      Arrangements for drainage disposal of       :

          waste material.

 

i.        Whether wash and change room                :

          for workers provided.  If provided,

          number of toilets for each sex of

          workers and provision for water,

          soap, towels etc.

 

j.        Whether the external walls are                   :

          properly plastered and free from

          crevices, holes, dampness.

 

k.       Arrangement for prevention of                    :

          contamination from outside

 

 

5.      INTERNAL INFORMATION                                

 

a.       Whether the walls and ceilings                            :

          are properly white washed.

 

b.       Whether the floor, walls and                       :

          ceilings are properly plastered

          with impervious material.

 

c.       Floor slope in packhouse                            :

 

d.       Whether sufficient signboards                    :

          indicating “do not spit/smoke”

          are prominently displayed

          in the premises

 

e.       Whether adequate protected lighting         :

          arrangements provided in the

          working area.

 

f.        Whether adequate exhaust fans                 :

          provided.

 

g.       Whether the processing area free               :

          from cob webs and spiders.

 

h.      Whether adequate fans for drying              :

          of fruits are available

 

i.        Adequacy of water receptacles                   :

          and frequency of removal of

          rejections

 

 

6.      GENERAL

 

A.      Intermediate Storage capacity                  :

 

          i)        Type of sheds, whether

temporary or RCC                                       :

                  

          ii)       If RCC, arrangement for                    :

                   temperature control

         

B.      Packhouse Processing Hall             :

daily  capacity in MT   

         

          i)        Raw material unloading and             :

                   storage capacity                      

 

          ii)       Weighing capacity                                       :

          (please provide evidence)

 

iii)      Dehanding/dethorning/

desapping capacity                            :

 

iv)      Mechanized/manual

sorting/grading capacity                   :

                   (please provide evidence)

 

v)       Mechanized/manual

washing capacity                               :

                   (please provide evidence)

 

vi)      Mechanized/manual hot water         :

dip treatment capacity, if any

                   (please provide evidence)

 

vii)     Mechanized/manual                         :

sulphitation capacity                        

 

viii)    HDPE crate/bucket/bin capacity     

 

                   (a)      Numbers                                  :

                   (b)      Total volume                            :

 

          ix)      Conveyor/grading table capacity      :

                   and condition of conveyors/tables

                  

x)       Packing capacity                               :

 

xi)      Palletization capacity                        :

 

          xii)     Docking capacity                               :

         

          xiii)    Airconditioning, ventilation/             :

                   exhaust fans

         

          xiv)    Ripening chambers capacity             :

 

          xv)     Any other processing equipments     :

                   like, VHT, irradiation, debittering, etc.

 

 

C.      Pre-cooling per batch capacity in MT     

          (please provide evidence)

 

i)        No. of chambers                                :

 

ii)       Air handlers, humidifier makes        :

 

iii)      Type of insulation

(wall mounted puff/panels)               :

 

iv)      Return air suction ratio                    :

 

          v)       Air tightness                                     :

 

          vi)      Compatibility to cold storage   bay    :

 

          vii)     Stand-by unit in case of failure         :

 

          viii)    Condition of floor, walls,                   :

                   insulation, ceilings

 

ix)      Alarm system in case of                              :

                   emergency

 

x)       Level of accuracy in achieving           :

                   set temperature & humidity

with thermostatic/manual

control systems

 

xi)      Arrangement for temperature and    :

humidity measurement of pre-

cooling chamber and the produce

 

xiii)          Temperature difference in                 :

chamber and pulp of produce

 

xiii)    Lighting arrangement                       :

 

xiv)    Cleanliness in pre-cooling chambers          :

 

 

 

 

D.      Cold storage capacity in MT                                                 

          (please provide evidence)

 

 

          i)        Refrigeration system and make        :

 

ii)       Number of chambers/floors              :

         

iii)      Type of cold storage                           :

 

iv)      Type of insulation                             :

 

v)       Facility of injecting fresh air if any    :

 

vi)      Facility of injecting oxygen,              :

                   carbon dioxide, nitrogen

 

vii)     Facilities for ethylene scrubbing,      :

carbon dioxide filtration, fumigation

 

viii)    Air tightness                                     :

 

ix)      Compatibility of movement of            :

                   loaded pallets

 

x)       Compatibility with shipping/            :

                   docking bay

         

xi)      Details of docking bay                       :

 

          xii)     Stand-by unit in case of power failure:

                   (indicate capacity)

 

          xiii)    Condition of floor, walls,                   :

                   insulation, ceilings

 

xiv)    Alarm system in case of  emergency :

 

xv)     Level of accuracy in achieving           :

                   set temperature & humidity

with thermostatic (no. of censors)/

manual control systems

 

xviii)      Arrangement for temperature and    :

humidity measurement of pre-

cooling chamber and the produce

 

xix)          Temperature difference in                 :

chamber and pulp of produce

 

xviii)  Lighting arrangement                       :

 

xix)    Cleanliness in cold storages              :

                  

E.      Transportation capacity                            :

          (please provide evidence)

 

          i)        Refrigerated vans (number and capacity)   :

                  

          ii)       Insulated vans (number and capacity)        :

 

          iii)      Ordinary vans (number and capacity)         :

 

          iv)      Condition of produce transport vehicles     :

 

F.      ARRANGEMENTS OF ANNUAL

MAINTENANCE/CALIBRATION

          (please provide copies of manuals/procedures)

 

i)        Arrangements of annual maintenance/     :

calibration of packhouse equipments

 

          ii)       Arrangements of annual maintenance/     :

calibration of pre-cooling, cold storage,

insulated/refrigerated vans             

 

8.      WATER SUPPLY                             

 

i)        Source and pH of water                              :

 

          ii)       In case pH of water is not neutral, whether           :

water softening plant is erected                          

 

iii)      Volume of water supply                              :

         

iv)      Whether hot water (for hot water dip          :

treatment) at regulated temperature is

available (please indicate capacity also)               

 

vi)                Capacity and condition of                           :

over-head storage tank           

 

 

 

9.      POWER SUPPLY

 

i)        If own captive power generation capacity    :

 

ii)       If state/private run power source,              :

                   amount of sanctioned/allocated load

 

iv)                If state/private run power source,              :

capacity of standby generators

in case of power failure

 

 

10.    GENERAL STORAGES

 

i)        Storage arrangement for fungicides,          :

                   chemicals, post harvest biological

                   control agents

 

ii)       Storage arrangement of packaging             :

                   material, pallets

 

iii)      Storage arrangement of export rejections   :

                   and ripened fruits

 

11.     RECORDS

 

i)        Medical record history sheet for each         :

                   individual staff member and separate

periodic medical check up register

 

ii)       Inspection visits of inspection agency staff :

 

iii)      Periodic maintenance of equipment           :

                   and premises (enclose copy of manual)

 

 

12.    LABORATORY FACILITY

 

i)        Whether a laboratory exists                        :

 

ii)       Tests performed                                          :

 

iii)      Person incharge of the lab, his/her            :

          name and qualifications

 

iv)      List of in-house laboratory equipment        :

 

v)       Air-conditioning /ventilation                      :

 

13.    IN-HOUSE STAFF                                              

 

i)        Personnel, administrative/organisation chart  :

         

ii)       Managerial/supervisory staff                      :

 

iii)      Technical/mechanical/maintenance staff  :

 

iv)      Semi-skilled workers                                  :

 

v)       Unskilled workers                                       :

 

vi)      Whether the staff is periodically examined :

                   for medical fitness, if so,  periodicity.

 

vii)     Whether the nails and hairs are properly   :

                   trimmed (use of nail polish to be prohibited)

 

viii)    Whether clean uniforms, caps,                   :

                    hand gloves provided.

 

ix)      Whether educated to observe                     :

                   personal hygiene.

 

x)       Whether informed that smoking, chewing, :

spitting in the processing area is prohibited.

 

14.    SANITARY FACILITIES                  

 

i)        Packhouse cleaning schedule                     :

                   with disinfectants used

 

ii)       Hand washing facility                                 :

 

iii)      Maintenance of drainage system                :

 

 

15.    LAVATORIES

 

i)        No. of toilets for each sex of workers           :

         

ii)       Cleanliness                                                 :

 

iii)      Provision for potable water, wash                :

                   basins, soap, towels, etc.

 

16.    MISCELLANEOUS                                    


i)        Modernisation/upgradation needs of                   :

                   the packhouse

 

ii)       Projected plans for modernisation/            :

                   upgradation with target dates

 

iii)      Institution of any special quality control    :

on-line product inspection procedures      

 

iv)      Specific activities for improving appearance  :

of surroundings and environmental centre

 

 

 

 

PLACE :                                                           AUTHORISED SIGNATORY

 

DATE  :

 

 


 

 

 

 

 

FORM III

 

FORMAT OF CODE OF CONDUCT

(ON LETTERHEAD OF PACKHOUSE OWNER/LESSEE)

 

 

10.  I/We, …………………………….. (Exporter Name and Address) are registered exporters under APEDA RCMC Number ….…………….. dated ……….. valid up to …………..  For the year 2004-05, we intend to operate from the following packhouse(s) (addresses, contact details with APEDA Packhouse Recognition Numbers)

 

…………………………………………………………………………………………

 

…………………………………………………………………………………………

 

11.  I/We would maintain the packhouse and its surroundings in good order and condition in compliance with the Packhouse Recognition Scheme requirements.

 

12.  I/We will maintain all records and documentation correctly so as to make it possible to establish a trace back/product recall mechanism and make efforts to implement Good Agricultural Practices amongst the farmers associated with us.

 

13.   I/We would maintain the list of all farmers registered with this packhouse for supply of fruits and vegetables along with relevant information regarding implementation of Good Agricultural Practices.

 

14.   I/We would maintain the integrity of compliance with the grading and marking standards for fruits & vegetables processed in the packhouse.  These standards may have been notified either by Govt. of India or Govt. of the importing country.  Necessary documentation in this regard will also be maintained.

 

15.  I/We will maintain international food safety and hygiene standards as required under the Packhouse Recognition Scheme and would not pack any product outside the above mentioned packhouse.  The entire post harvest operations would be conducted within the packhouse.

 

16.  I/We would refrain from indulging into unethical practices such as entering into unethical/unlawful working arrangements with farmers associated with other packhouses, except with a prior concurrence of that packhouse.

 

17.  In case of products where residue monitoring is carried out by APEDA or any other organization in India, I/We would extend full cooperation and comply with all requirements of the monitoring procedure in an ethical manner. In this regard  :

 

a)     once a sample of the produce of a farm having a working arrangement with another packhouse, but with whom I/We have no prior working arrangement, gets cleared for exports by a designated laboratory, I/we shall not approach that farm for sourcing my/our requirements for exports without express concurrence of the packhouse on whose behalf the sample was tested and cleared for exports.

 

b)     in case a sample of the produce of a farm with whom I/We have prior working arrangements do not pass the laboratory tests, I/We would, without delay, inform APEDA, National Referral Laboratory, the district phyto sanitary certificate issuing authorities and the association of exporters of that product communicating details of the farm whose samples have failed.

 

18.            I would also make the premises and location available for inspection by the APEDA Committee at all times without any reservation.

 

 

 

 

 

 

Place :                                               Name of Owner/Lessee    :

Date  :                                               Designation                     :

                                                          Name of Company/Firm  :